6 Ways Systemware’s Record Management System Can Streamline Financial Services Operations
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6 Ways Systemware’s Record Management System Can Streamline Financial Services Operations

In a perfect world, any record management system your financial services operation puts into place would excel at streamlining processes and reducing inaccuracies in the way your data is stored and managed. In the real world, not all systems are created equal, and it’s up to individual businesses to invest in record management solutions that go the distance in terms of efficiency and compliance. 

Below, we’re exploring six ways that our enterprise record management tools protect financial organizations – plus the real-world benefits that come from optimizing how your business manages, indexes, stores, and secures its data. 

Why financial services operations need better record management solutions

Finance is a particularly tricky field when it comes to records management, due in large part to the overlap between compliance and data collection. 

Every step you take in the financial services pipeline includes paperwork. And all of this paperwork needs to be managed in a way that’s easy to access, protects client and organizational data, and adheres to all industry regulations. It’s a big task for any financial operation, highlighting the need for records management solutions that do more than just store documents for future use. 

That’s where Systemware comes in. Our industry-informed software is designed to streamline your financial firm’s content operations while maintaining the highest levels of security and compliance. Keep reading to learn how we do it, and schedule a demo to see firsthand how Systemware can improve your approach to record storage and retrieval. 

6 ways our record management software boosts your business

Our goal has always been to increase efficiency and streamline compliance in enterprise document management. How we go about it depends on the needs of your business; however, we offer a number of benefits that are particularly useful for organizations in the finance industry, including banks, savings and loan associations, and mortgage companies. 

1. Improved document retrieval

Systemware record management solutions provide your financial services organization with fast and efficient access to records, plus advanced search capabilities that greatly reduce the time it takes to pull up relevant information. Indexing documents down to the line level narrows searches to exactly what you need and keeps information secure with permission-based access control. 

2. Enhanced compliance management

Our innovative records management platform automates compliance tracking and reporting to meet industry regulations and ensure nothing slips through the cracks. Get full control over the documents in your system, from who sees and edits them to quickly pulling up who was the last to access them. You’ll also get improved automated workflow tools to greatly minimize the risk of manual errors and avoidable inefficiencies. 

3. Integration with existing systems

We know it can be hard to switch over from legacy systems. That’s why we’ve done the hard work up front, creating targeted tools that seamlessly integrate with other core financial services systems to avoid costly workflow disruptions. Keep the programs and platforms you use on a regular basis, and ditch the dead weight that comes with record management solutions not built for the modern world of finance. 

4. Scalable solutions

Systemware is intended to grow as you do. Adjust your system to growing data needs while maintaining operational efficiency, and avoid the sorts of pitfalls that can slow down your transition and add on to the cost of growth. 

5. Cloud-based deployment

Systemware is a hybrid cloud-based ECM and on-premises solution for increased document accessibility, more robust security features, automatic system updates, and way more flexibility in the way your financial services organization approaches records management. Keeping your records on the cloud also comes with major cost savings, since you can spend less on in-house management and IT support. 

6. Data security

Security is at the heart of everything we do. With Systemware, you get state-of-the-art encryption and access controls that help you protect sensitive financial information on multiple fronts. That’s a must for protecting your firm’s data and reputation, and offers increased security over the less advanced tools found in legacy record management platforms. 

What can Systemware’s record management system do for you?

The Systemware platform has a solution to any record management challenge your firm is facing. Let us help you:

  • Eliminate archival record keeping by maintaining historical reports online instead of on paper.
  • Extract report data into multiple formats to customize output into what your financial services organization needs.
  • Take advantage of on-the-fly indexing combined with dynamic filtering to drill down into minute details or reports, regardless of their size. 
  • Automate processing to deliver reports on demand and in record time. 
  • Maintain regulatory compliance without the need for time-intensive manual oversight. 

Your data should work hard for you, not the other way around. Contact us to learn more about the benefits of Systemware for financial services organizations.

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