Looking to Streamline Operations? Cloud-Based Solutions for Content Management Can Help

Cloud computing has greatly impacted how businesses store, manage, and access their content. And that’s good news when it comes to operational efficiency. 

Cloud-based solutions refer to services and software that are hosted on remote servers rather than on-premise. In the context of content management, this means that all of a company’s digital assets can be shared, accessed, organized, and secured in the cloud rather than through a legacy system.  

When exploring cloud-based solutions for business, it’s important to consider both what the cloud can do for your content and what it can do for your broader business operations. We’re diving into this topic below, with a quick look at how cloud-based business content management systems can result in a more agile, more cost-effective way of doing business. 

Cloud-based content management and the drive for efficiency

Traditional on-premise systems – think local servers, computers, and hard drives – have long been the method for how businesses manage their content. However, these systems don’t just lack the innovation of cloud-based solutions; they also lack the efficiency. 

With businesses generating massive amounts of content every day, traditional on-premises systems simply can’t keep up. Those who stick with local servers tend to struggle with limited remote work capabilities, difficulties with scalability, and slow response times. There are also some major cost factors associated with traditional systems, which require significant storage and infrastructure and regular support from an IT team. 

Simply put, things are simply too fast-paced to resist the shift to a cloud-based content management system. And those who switch to cloud-based solutions tend to see increased agility and productivity right from the get-go, with additional efficiency benefits that increase competitiveness in an ever-changing market. 

Benefits of cloud-based solutions for business

Don’t just take our word for it. Here are four distinct ways business content management systems on the cloud streamline operational efficiency and keep savvy businesses a step ahead of the competition. 

Flexibility and scalability

Cloud-based solutions can scale as needed with fewer costs and complexities. For a business that just onboarded a bunch of new clients or expanded into another location, scaling is as easy as increasing storage capacity or adding more users and doesn’t require a top-to-bottom upgrade of a single on-premises system. 

Cost efficiency

Cloud-based content management solutions reduce the need for expensive on-site infrastructure. Businesses can avoid both the upfront costs associated with getting a large internal system up and running as well as the costs associated with regular maintenance and updates. 

Enhanced collaboration

Cloud-based systems let the right people access the right content from any location. They also enable real-time collaboration with tools like version tracking and automated workflows that speed up decision-making and keep everyone on the same page. 

Improved data security

Data encryption, regular backups, and robust access controls are just a few of the security features you’ll find in a cloud-based content management system. The result is more security and an easier time staying compliant, plus greater control over who can access content at your organization. 

Leveraging cloud-based solutions for business operations

There are endless practical applications for cloud-based business content management systems. Here are some of them. 

• A growing start-up can sign up for a basic cloud-based content management plan and then upgrade the plan as it grows, rather than their entire infrastructure.
• A marketing team can quickly manage the workflow and distribution of content, keeping relevant digital assets front and center and blocking access to outdated materials. 
• A business with a hybrid workforce can utilize cloud-based solutions to allow team members to access and edit content collaboratively and in real time. 

Choosing the right cloud-based content management system

Some of the key factors you should consider when selecting a cloud-based system for efficiency in content management include:

• Integration: Make sure any cloud-based solutions you adopt can easily integrate with your existing tools and applications. 
• Cost: Pay attention to monthly costs and any upfront fees, as well as the cost to add more users to your plan. 
• Customization: Your business operations are all your own, so look for customization tools that allow you to tweak the platform to your unique operational objectives and challenges. 
• Security: Any system worth your time will adhere to all global data security standards and industry best practices surrounding data integrity and compliance reporting. 
• Scalability: A great system should be able to easily grow or shrink with your business as your needs change. 

Our content management platform is designed to integrate with your existing IT infrastructure and seamlessly transition you from an on-premises system to the cloud. Get custom solutions tailored for your business and a trusted partner in bringing more efficiency to your everyday operations. 

Ready to join us in the cloud?

At Systemware, we’ve got the experience and expertise you need to be more efficient in your content operations. Our cloud-based solutions come with on-demand support and tailorable features, and are specially geared toward a successful migration from legacy systems. 

Make the switch to a cloud-based content system, and get greater flexibility, greater cost savings, enhanced collaboration, and improved security – all of which are a must for streamlining operational efficiency. We’ll be happy to help you through the process, and invite you to get in touch for a consultation and to learn more about how Systemware solutions can benefit your business.