Want to Be More Efficient? Automated Data Processing is the Solution

Time is money. And if you want to make the most of your time, automation is the way to go. 

In recent years, automated data processing has played an increasingly crucial role in how businesses get things done – and how quickly. Rather than collecting, organizing, and analyzing data manually, these automatic processes do the legwork for you. This includes gathering your data, categorizing it, and distributing it, as well as pulling out key insights and creating custom reports. 

You can find this sort of automatic processing put into place in all sorts of operational initiatives. But when it comes to data, most (if not all) of this work is done within an enterprise content management (ECM) platform. 

ECMs serve as central repositories for all your proprietary data, and are responsible for how this information is managed, stored, and secured. Bringing automation to the party is just one more way these sorts of systems benefit businesses, and is a prime example of how adapting to automated data processes doesn’t have to be a complex ordeal. 

Below, we’re taking a look at four ways content management automation has enhanced efficiency for businesses, all of which are worth considering as you try to make the most of every hour in the day. 

Benefits of ECM automation for modern businesses

Why automate documents using ECM? It’s simple: automated data management takes normally complicated and time-intensive processes and streamlines them. That means more efficiency in your everyday operations, and more time to focus on the many other tasks involved in running your business. 

Here’s what to know about the specific benefits of automated data processing and why they’re so valuable in the business world. 

1. It lets you work faster 

There are lots of steps in the content lifecycle. And while you could do them all manually, ECM automation makes it so that you don’t have to. 

Work faster and smarter, with time-enhancing automation perks such as:

• Automatic capture of key data from reports, images, spreadsheets, and more
• Auto-indexing for quicker storage and retrieval
• Automated data analytics backed by natural language processing techniques

When you automate how data is processed, you hand off the heavy lifting of records management and free up your team members to focus on other essential tasks. Unlock efficiency in ways you didn’t even know were possible, and stop wasting time and resources on rote data processing tasks. 

2. It reduces human error

Whether from lack of training or lack of focus, even the most well-meaning of employees make mistakes sometimes, and that can have serious implications for your organization. 

With automation comes the ability to avoid the sorts of unintentional human errors that are inherent to data entry and processing. Automated ECM tools tend to be more consistently correct than their human counterparts, helping maintain business continuity and saving you from the consequences of that bad data. The result is less wasted time and money, plus more overall efficiency since you don’t have to clean up data errors on a regular basis. 

3. It provides you with automated data insights

There’s a wealth of actionable insight hidden in your data. With automated data management, you can pull out these insights in real time, allowing for better outcomes, quicker pivots, and faster response times – a must if you’re in a rapid-fire industry like finance or logistics. 

Think of all the operational decisions you make on a daily basis. Now think of how much easier those decisions would be to make if you had data to drive you in one direction or another. Automatic processing sorts and stores that data for quick retrieval, then provides you with real-time insights that might have otherwise gone unnoticed. It’s like having another data analyst on your team, but one without any attention or productivity constraints. 

4. It keeps your information safer

There’s a lot riding on keeping your proprietary information in safe hands. Fortunately, ECM solutions come with all sorts of tools meant to prevent unwanted access to your data, with built-in features like automated access controls, revision tracking, backups, and encryptions.

Unlike manual content management, which can leave some unintentional and exploitable gaps in security, automated processing tools provide you with safeguards that go the extra distance for your protection – and that do it without the need for routine oversight. Access is automatically limited to just the people you choose, and you can easily monitor all document revisions and version updates to verify data integrity. 

Content management automation with Systemware

Automation is the future of data processing. And if you have the right ECM, you’ve already got a ton of stellar automated processing tools right at your fingertips. 

ECM automation with Systemware’s content services platform can optimize your business and bring more efficiency to how you manage and utilize data. If you’re ready to get up to speed, call or email us for more information and to find out exactly what you can do with automated records management.